Privacy Policy

Introduction: We Are Committed to Protecting Privacy

At Al Khedaiwy Foundation for Legal Consultations & Law Firm, we understand that trust is the foundation upon which our relationship with our clients is built. We regard ourselves as your advocates for justice, and in doing so, we are always careful to protect your privacy and to keep confidential your personal and sensitive information. This Privacy Policy describes in detail how we collect, use, store, and protect your information when you interact with our law firm or we provide you with legal services. Our strict compliance with professional and legal standards guarantees that your rights and confidentiality will always be adequately protected. We ask that you fully read through this policy for details on how your information is collected, stored, and maintained, as well as what choices you have regarding how information is used and handled.

About Al Khedaiwy Foundation for Legal Consultancy and Law Office

This law firm, the Al Khedaiwy Foundation for Legal Consultations and Law Firm USA, founded in 2015, has become a prominent name known for its leadership in the legal field. With the supervision of Mr. Ahmed Nabil and a team of lawyers and consultants, both local and international, we have provided services to over 12,000 clients, who have received more than 40,000 legal consultations, and we have won more than ten thousand cases. We offer specialized legal consultations, representation before courts as well as arbitration and mediation, drafting contracts, and legal education. We provide our services to individuals, institutions, and organizations extensively in the USA, with our main office located at 300 E Main St Ste 54, Louisville KY 40202, and with additional offices throughout the United States via in-person and remote consultations.

Scope and Applicability of this Privacy Policy

This Privacy Policy shall apply to all clients, prospective clients, website visitors to our website (https://alkhedaiwy-lawfirm.com/) and all persons or parties who otherwise contact us by telephone, email, or other means. The policy shall govern how we treat personally identifiable information (i.e., non-public data) and non-personal data collected during the conduct of legal consultations, representation of clients in legal matters, preparation of contracts and other legal instruments, and other business activities. This policy shall conform with applicable legal and regulatory requirements within the United States, including but not limited to state and federal laws on privacy, know your client due diligence, the Law Society of England and Wales’ practice standards, and applicable best industry standards relating to storage and protection of privacy-related data within the legal industry.

Information We Collect

  • Identification data: Full name, date of birth, gender, government ID number, contact information (e.g., addresses, telephone numbers, and email addresses);
  • Case related data: Data necessary for the handling of your case or matter, including documents such as case filed or response materials (petitions, proceedings, interrogatories, etc.), court decisions, contracts, financial data or disclosures, or correspondence;
  • Business and corporate related data: For clients who are businesses or corporate entities, we gather data needed to provide our services or pursue matters with or for those organizations (i.e., company registration number, data related to authorized representatives, contract information);
  • Communications records: Your correspondence with us in emails, telephone conversations/voicemails/text messages, notes from meetings with our lawyers, other employees or agents, and with online correspondence with us through our website’s contact forms and/or social media channels;
  • Usage information: Information we automatically collect when you visit and/or interact with our sites or mobile applications, including but not limited to IP addresses, browser type, and hours of access. We may use cookies and standard web tracking tools to facilitate this process;
  • Payment and billing information: Data used to process payments to us for legal services rendered and related billing information;

We collect only the data we need in order to supply our services and fulfill legal and regulatory responsibilities.

How We Collect Your Information

  • Call, email (at [email protected]), or otherwise communicate with us through our website contact submission forms.
  • Meet with us in person at our office located at 300 E Main St Ste 54, Louisville KY 40202.
  • Retain our representation to appear on your behalf, draft a contract, write a letter, file a lawsuit, etc.
  • Attend initial consultation meetings or provide information relevant to your matter to us.
  • Access online services by navigating through the website, scheduling a consultation, or signing up for law firm updates.

We may also obtain information from public records, government agencies/facilities, courts, county clerks, the Secretary of State office, or other third parties where it is deemed necessary or meaningful to advance your interest as we represent you or as we perform a legal duty. We always obtain your consent where the law requires that we do so prior to obtaining any sensitive or secured personal information.

Purpose of Collection and Use of Information

  • Provision of legal services: To provide you with accurate legal advice, to represent you in matters before the Courts, to draft contracts, and to assist with and resolve disputes;
  • Our communications with you: To respond to your queries, arrange meetings, send notices and information relevant to your case;
  • Compliance and due diligence: To verify your identity, follow anti-money laundering (AML) and know your customer (KYC) requirements, and comply with other legal requirements;
  • Billing and accounting: For payment handling, invoicing, and general accounting purposes arising out of the provision of services to you or the Company;
  • Improvement of our services: To analyse service use and improve our service provision – such analysis is purely internal and consists of aggregate data relating to multiple clients;
  • Legal research and teaching purposes: Anonymised and aggregated information for use for internal legal research and to show examples in articles or information materials. Clients will never be identifiable from such information;
  • Security and fraud prevention: For protection against unauthorised access to or misuse of information, or any fraudulent or potentially illegal activity.

Legal Grounds for Processing Data

Here’s how we process and protect your information: Your Personal Data

  • Performance of a Contract: We may process your personal data to provide you with the services you have acquired from us. Processing is not optional in this case.
  • Legal Obligation: We may process your personal data to comply with applicable laws or orders from courts or other government agencies. Processing is not optional in this case where you are our customer.
  • Legitimate Interests: Processing is necessary for the purposes of our legitimate interests, provided such legitimate interests are not overridden by your fundamental rights and freedoms. Such legitimate interests include management and development of our firm. We may also send you communications about conferences, seminars, networking events, and other similar activities we hold as part of our management and development of our firm.
  • Consent: Where required by applicable law, we will obtain prior explicit consent from you to process highly sensitive personal data, including if required by law. We will also obtain your prior consent if we use your personal data for purposes other than those listed above (e.g., if you subscribe to our newsletter or participate in a survey).

Data Security: Keeping Your Information Safe

  • Physical records stored in locked and restricted access areas.
  • Electronic records and electronic communications are encrypted where applicable.
  • Regular internal information systems audits and monitoring of current computer systems.
  • Credentials and passwords are kept strictly confidential and access to systems is via strong password protocols and/or multi-authentication security measures.
  • Staff is trained as to their duties with regard to confidentiality obligations and best practices regarding protection of client’s data.
  • Immediate response procedures in place for if/when data may have been compromised or there has been a security breach.

Notwithstanding these security measures we have put in place, no precautions are completely foolproof or guaranteed. We recommend clients use secure channels of communication when transmitting confidential data to us and to inform us promptly if they suspect a breach has occurred.

Confidential and Privileged Information

We at Rogers International are subject to professional rules and standards of confidentiality, including the obligations imposed by professional rules of conduct on U.S. lawyers, by the attorney-client privilege, and by federal and provincial laws such as the Personal Information Protection and Electronic Documents Act (Bill C-6, 37th Parliament). All information you provide to us in connection with consultations, representation in legal matters, or other services is kept strictly confidential and is subject to protection afforded by relevant laws. We do not provide information about you to an unrelated third person unless expressly authorized, or as required by applicable law, order of a court of competent jurisdiction, or regulatory body. Our work is conducted in a highly professional manner that respects privacy and confidentiality. All our personnel, from senior partners to secretaries and support staff, are uniquely dedicated to maintaining the highest standards of care and honesty in dealing with information provided to us by our clients.

Sharing Your Information

  • With Your Consent: Where you expressly authorize us to share your information with third parties (such as experts, co-counsel, or translators) where necessary for your matter.
  • As Required by Law: Where applicable law, court order or other governmental authority so requires.
  • To Third-Party Service Providers: To trusted third-party vendors who perform services and use your information on our behalf (such as IT support, secure document sites or payment collections), in accordance with an applicable service agreement.
  • As Required for Business Transfers: In the unlikely event that we undergo a business acquisition, asset sale or restructuring, this might also involve transferring your information to the buyer, acquirer or successor organization per the same privacy standards highlighted above.

Al Khedaiwy Foundation for Legal Consultations and Law Firm does not sell, rent or trade your personal information. All third parties must respect the confidentiality and security of your information and may only use it for the purposes of the service they have provided to our firm.

International Transfers

While our activities are based in the United States, there may be times your data is processed or accessed outside of this jurisdiction – for example, if you are an overseas client, or your case requires cross-border legal cooperation. We will take care to ensure appropriate safeguards are put in place to protect your data (such as contractual clauses or abiding by internationally recognized data protection frameworks). We will comply with all applicable law for cross-border transfers of data and will let you know if your information is processed in this way.

Data Retention Period: How Long We Store Your Information

  • Client case files: We will keep files relating to our client cases for a minimum of seven years after we conclude the matter, unless we are obliged by law or professional regulations to retain them for longer.
  • Consultation records: We will hold any written understanding of consultation you may have with us or any member of staff on record for five years after our last contact with you.
  • Invoice and accounting records: We’ll keep your billing records for at least seven years in line with applicable tax or financial regulations.
  • Website usage data: We will hold your information collected via our monitoring of your use of the Site as set out in our Cookie Policy for up to two years for statistical, site analysis, marketing or security purposes relevant to the Website.

After the relevant retention period has elapsed, we will securely delete or destroy your personal information. If you would like us to delete your data sooner, please contact us using the information set out in this policy.

Your Rights and Choices

We are committed to providing you with meaningful choices about the personal information you share with us. Depending on the laws in your country of residence, you may have the following rights:

  • Access – You can ask for a copy of the personal information we hold about you.
  • Correction – You can ask us to correct personal information you say is inaccurate or incomplete.
  • Deletion – You can ask us to delete your data, but note that we may have legal or contractual obligations to keep that data.
  • Restriction – You can ask us to limit the ways we use your data.
  • Portability – At your request, you can receive a technical copy of your data in a structured, commonly used and machine-readable format to transmit it to another data controller.
  • Objection – You can object to certain information – based on legitimate business interests – including direct marketing (note that we do not engage in marketing by phone or fax).
  • Withdrawal of consent – You can withdraw your consent at any time where we used your data based on your consent.

If you would like to exercise any of your rights, please contact us at [email protected] or (502) 384-4868. We will try to respond to all such requests as soon as possible and within any time limits provided by applicable law.

Use of Cookies and Other Tracking Technologies

Our website (https://alkhedaiwy-lawfirm.com/) utilizes cookies (tracking technology) to optimize your online experience, measure your usage of the site, and enhance our services to you. Cookies are text files that store data in the browser on your device to allow us to remember your browsing preferences and navigation patterns through our site. You can set your browser not to accept cookies but that may limit certain functionality of a site. We do not use cookies for the purposes of tracking you on other sites nor for any third-party marketing purposes. If you have any questions about our use of cookies and/or how you can opt-out of cookies, please visit our Cookie Policy or contact us directly.

Children’s Privacy

We do not knowingly collect, store or otherwise process personal data relating to children under 18 years of age except with the consent of a parent or guardian whose consent is verifiable. Our solutions and services to this site are not directed at children, and we will delete personal information voluntarily submitted if we become aware that it has been provided by a child under 18 years without verifiable parental or guardian consent. If you have any concerns that we may have information about a child, please contact us at [email protected].

Third Party Websites and Links

Our website may include links to websites or other resources that do not belong to Lawyer Blog for your convenience and information. These external sites are independent from us. We do not control, recommend or endorse the content on external sites nor are we responsible for the privacy practices of external sites. Please view the privacy notices for any external sites you visit before submitting personal information to them.

Keeping Attorney-Client Communications Confidential

Exchange of information between a client and his lawyer falls squarely in the category of protected attorney-client communications. For that reason, we use secure methods of communication for confidential matters such as encrypted emails, password-protected client portals on our website, and secure transfer of documents between firm and client. Additionally, all of our employees are trained to be cognizant of the need for confidentiality when it comes to clients and to utilize security protocols appropriately when handling, transmitting, or storing confidential attorney-client communications. We also advise clients that they should take available precautions such as using secure email accounts, not sending confidential information over an unsecured network or using social media to ‘tweet’ sensitive information.

Client Responsibilities for Maintaining Data Security

  • Utilize a strong password (or passphrase) for any client portals or other online accounts associated with us;
  • Inform us immediately of any concern for unauthorized access to your case files or correspondence;
  • Refrain from sharing sensitive information across unsecured channels; and,
  • Maintain your most current contact information so that we can reach you in the event of a security concern.

Notification Procedures in the Event of a Data Security Incident

  • Timely reporting, including: Assessing and containing the breach as soon as possible;
  • Promptly notifying affected clients with details about the breach, information at risk and recommended steps;
  • Cooperating with regulatory requirements and law enforcement where applicable;
  • Implementing corrective actions to minimize potential future incidents.

If you have questions concerning any potential breach, or if you receive unsolicited communications purporting to be from our firm, please contact (502) 384-4868 or [email protected].

Client Privacy Considerations for Corporate and Institutional Clients

For corporate, institutional and organizational clients, we understand that there are myriad implications associated with handling business data. As appropriate, we enter into customized confidentiality agreements and data processing addenda with clients so that proprietary, financial and contractual data is collected and stored pursuant to this Privacy Policy and consistent with the terms of our engagement agreements with those clients. We also provide secure document management capabilities, access controls to restrict access to authorized personnel and periodic compliance reviews as required for your organization’s data security and protection standards.

Data Protection Training and Awareness

Our approach to privacy is supported by ongoing staff training and awareness campaigns. All of Al Khedaiwy Foundation for Legal Consultations and Law Firm’s attorneys and firm-wide administrative staff receive periodic training on data protection laws, ethical obligations, and best practices pertaining to the security of information. Everyone in the firm has a healthy respect for information security and privacy and understands the importance that each individual’s actions can have in maintaining client confidences and the firm’s reputation for integrity and professionalism.

Changes to This Privacy Policy

As necessary, we will review and revise our Privacy Policy to keep it current with legal requirements and the industry, as well as our own practices. Any changes will be reflected on the website (https://alkhedaiwy-lawfirm.com/) and the effective date of such changes will be designated at the top of the Privacy Policy. If any material change is made that affects your rights under this policy, or the manner or results of any use of your information, we will directly notify you by email or other adequate means. You should review this policy periodically to keep abreast of how this information is being protected.

How to Contact Us

If you have questions, concerns or requests regarding this Privacy Policy or the management of your information, please contact us at:
300 E Main St Ste 54, Louisville KY 40202
[email protected]
(502) 384-4868
Alternatively, you may use the contact form on our website, at https://alkhedaiwy-lawfirm.com/contact-us/, to reach us about general inquiries. We are committed to responding to privacy-related inquiries and concerns as quickly and effectively as possible.

Complaints and Dispute Resolution

If you feel your privacy rights have not been respected, or if you have concerns about our processing of your personal information, you have the right to complain. Contact us in the first instance so we can help to address those concerns quickly. If you are still dissatisfied, you may also have the right to complain to the supervisory authority relevant to your territory. We will cooperate fully and seek to resolve all disputes in a fair, reasonable and transparent manner.

Your Confidence is Important to Us

At Al Khedaiwy Foundation for Legal Consultations and Law Firm, your privacy, security and trust are our top priority. We recognize the significance of the trust you place in us with your private and sensitive personal and legal information, and we guarantee that we will protect that trust with our utmost diligence and care. Working with us as your legal partner means that you can rest assured that every step of your legal journey in collecting your rights will be secured. For any further questions regarding our privacy policy or to get more acquainted with the services we provide, please call us at (502) 384-4868 or reach us on [email protected]. We look forward to being your trusted allies in the pursuit of justice and protection of what is rightfully yours.